Zoom Web Conferencing and Kaltura MediaSpace - Integration for Zoom Cloud Recording

Objective

Following these steps will enable you to record a Zoom meeting and either save it to your MSU Zoom account (using Record on this Computer) or to your MediaSpace account (using Record to the Cloud).

Environment

Zoom Web Conferencing
Kaltura MediaSpace

Before You Begin

Recording management tool allows account owners to manage their users' cloud recordings, including view, download, and share the video, audio, transcript, and chat files on Kaltura MediaSpace under My Media at https://mediaspace.msu.edu

In order to record to the cloud, you must first enable the setting:

• Sign into your Zoom web portal msu.zoom.us
• In the navigation menu on the left, select Settings and then select Recording
  • Enable cloud recording feature
  • Select any/all the cloud recording features you would like to use

More information: https://support.zoom.us/hc/en-us/articles/205347605-Managing-cloud-recordings

Steps

Recording the Meeting

1. Click the Record button within Zoom live meetings (After you have enabled your cloud recording within your Zoom Settings)
2. Select Record to the Cloud or Record on this Computer.
   Attendees will be prompted for their consent to be recorded or exit the meeting.
   
   With Record to the Cloud, you can exit the Zoom meeting immediately after stopping the recording. Cloud recordings will send an email once they are saved and processed on the cloud. Recordings are automatically converted and imported to MediaSpace. The recordings are then automatically deleted from the Zoom account one day later.
   
   With Record on this Computer, you must wait for the encoding to finish before you can exit the meeting. These recordings are not automatically converted or imported to MediaSpace and are not automatically deleted from the Zoom account.

Locating the Recording After Using Record to the Cloud

You can find your recording on msu.zoom.us and make changes to its settings, or download a copy to your local machine. You will receive an email when the cloud recording is available to view.

1. Log into zoom.us and select Recordings from the left side of the screen.
2. Select the Cloud Recording tab
3. To rename the meeting, click the Topic - Meeting Title and then click the pencil icon. Renaming the meeting will make it easier to find when it uploads to MediaSpace.
4. There is a button here to download the file as well, if desired
5. Do NOT use the Shareable Link from here, as this file will be automatically deleted after 1 day. When it is uploaded to MediaSpace you can get a shareable link from there
6. The recording will automatically be uploaded to MediaSpace. You will receive an email when it has been uploaded successfully
7. The recording will automatically be deleted from the Cloud after 1 day

Locating the Recording After Using Record to This Computer

You can find your recording on msu.zoom.us and make changes to its settings

1. Log into zoom.us and select Recordings from the left side of the screen.
2. Select the Local Recording tab.

See MediaSpace Help for details how to upload the recording.

Locating the Recording in MediaSpace

You will receive an email when the cloud recording has been imported successfully to MediaSpace.

1. Go to mediaspace.msu.edu (link)
2. Select My Media to view and manage your recordings. You may be prompted to log in using your MSU email address and NetID password.
3. All Zoom Cloud Recordings will be automatically imported into Kaltura MediaSpace under My Media after your Zoom Cloud Recording is converted (it may take some time to convert depending on the length of your video).
4. You can share your zoom recordings, within Kaltura MediaSpace
5. Copy the Kaltura MediaSpace URL

Additional Info

N/A