Enterprise Financial Systems

MSU’s Enterprise Financial Systems comprise an integrated suite of platforms that support end-to-end financial operations across the University. Kuali Financial System (KFS) serves as the core and the system of record for accounting, general ledger, purchasing, disbursements, assets, and fiscal year-end processing. It is supported by Kuali Rice for enterprise workflow and approvals, and Organization of Interests (OOI) for authoritative organizational structure and codes. Spartan Marketplace and Kuali Materials Management (KMM) enable compliant e-procurement, inventory, warehouse, and University Store operations, while SAP Concur Travel supports travel booking, request, expense, and reimbursements. Payment and Cash Management (PCM) provides mission-critical check printing services, and BlackLine supports automated cash account reconciliation and period-end account certification. Spartan Financial Navigator serves as the university budgeting, planning, and forecasting system for all funds budgeting at MSU. Together, these systems integrate through batch processing and enterprise interfaces to ensure accurate, auditable, and compliant financial operations across MAUs, departments, and external partners.

These enterprise financial services are available to the MSU community, including faculty, staff, and students, in alignment with their assigned roles and responsibilities.

Systems supported by MSU IT include:

• BlackLine is a vendor facing SFTP-based, EDW data driven interface that extracts cash-account General Ledger transactions from the MSU EDW and delivers to BlackLine. This integration enables the reconciliation of General Ledger cash account transactions, supports automated bank transaction matching, and facilitates period-end account certification.
• Bottomline Payment and Cash Management (PCM) is a vendor-hosted cloud solution that provides mission-critical check printing services for the Accounting, Procurement, and Student Accounts. Its full functionality is supported by a set of UC4 batch processes that integrate PCM with MSU’s Kuali Financial System (KFS) and Student Information System (SIS).
• Concur Travel is MSU's central online platform for managing the full business travel and expense lifecycle for faculty, staff, students, fiscal officers, managers, and travel support staff—from travel request, planning, and booking through expense reporting and reimbursement.
• Kuali Finance System (KFS) is MSU’s central enterprise financial system and the system of record for the Chart of Accounts, General Ledger, vendor data, Procurement Card (P-Card) transactions, and other core financial records. KFS supports auditable financial tracking across institutional financial operations, including general financial processing, pre-disbursement and disbursement activities, purchasing and accounts payable, check reconciliation, capital asset management, HR accounts receivable and fiscal year-end processing.
  • The system leverages managed overnight batch processing and enterprise integrations to support high-volume financial transactions, enabling reliable, timely, and compliant financial operations across internal departments and in support of financial activities with external partners.
  • Users across MSU—including business roles such as Fiscal Officers, Budget Officers, Administrator from departments and MAUs, as well as Central Accounting auditors, Contract and Grant Administrator —conduct financial transactions in KFS based on pre-assigned system roles.
  • Financial transactions are initiated through either Electronic Documents (e-docs) or batch processes. E-docs support automated workflow routing, allowing users to monitor transaction status, track approvals, and identify workflow bottlenecks. Designated approvers may review, approve, or disapprove e-docs within the system.
• Kuali Materiels Management (KMM) provides a comprehensive, integrated University Materiels Management solution for MSU users, including faculty, staff, and students. Through integration with Spartan Marketplace, Kuali Financial System (KFS) and U-Track, KMM delivers a streamlined solution for warehouse operations, inventory management, and University Store catalog purchasing.
• Organization of Interest serves as the authoritative source for managing the University’s organization codes and operational organizational structure for Finance and Human Resources. OOI enables consistent, centralized management of departments, MAUs, and reporting hierarchies across administrative domains, including Finance and HR.
• Payroll Encumbrance Transaction System (PETS) provides a critical integration between the SAP Payroll System and the Kuali Financial System (KFS) by transforming payroll and related accounting data into payroll encumbrance general ledger transactions and posting them to the KFS General Ledger (GL).
• RICE provides enterprise workflow and document services, including document search and pending action management, for Kuali Financial System (KFS), Kuali Research (KR), Kuali Materials Management (KMM), and Organization of Interest (OOI).
• Spartan Financial Navigator is MSU’s enterprise budgeting, planning, and forecasting system that enables units across the university to develop, manage, and analyze financial plans in alignment with institutional strategy and resource priorities. SFN provides a centralized, integrated platform for multi‑year budget modeling, operating and position planning, forecasting, and financial analysis across all funds. It supports consistent, transparent, and data‑driven decision‑making by connecting budget inputs with authoritative financial and human resources data, while aligning unit‑level planning with university‑wide financial goals and governance.
• Spartan Marketplace is MSU’s online e-procurement platform for catalog items, providing the campus community, including faculty, staff and student employees, with a centralized method to purchase goods using campus-wide contracts. The platform streamlines purchasing by offering supplier catalogs, supplier e-invoicing and integrates with Kuali Financial System (KFS) to support compliant procurement processes.