What Is the IT Readiness Form?
This process is required to assess the initial acquisition and/or renewal of any IT-related product or service. The questions align with the MSU Institutional Data Policy and MSU Web Accessibility Policy.
In an effort to improve campus service experiences, MSU Information Technology updated the process to accommodate common low-risk hardware and low-risk security purchases.
Michigan State University (MSU) is committed to providing an accessible, secure, usable, and integrated user experience. When purchasing Information Technology (IT), units should understand the impact these purchases have on individuals with disabilities in and outside the university. These purchases should also align with the MSU Institutional Data Policy and MSU Web Accessibility Policy when relevant. In an effort to improve campus service experiences, MSU Information Technology updated the process to accommodate common low-risk hardware and low-risk security purchases.
Please Note: This is not an approval for purchase. You still must follow your unit's procurement process to obtain approval for purchasing the IT product or solution.
How Do I Use It?
Click the Complete IT Readiness Form button on this page and fill out the form. Upon submission, you will receive a link to your ticket and receive an email with the PDF of your form attached. This PDF should be attached to your requisition when you submit it.
Purchasing Information Technology
MSU IT has created an Approved Software List, which allows employees to purchase select software without the submission of an IT Readiness form. The IT Readiness form must be submitted via requisition for the following types of IT purchases:
- Hardware
- Tier 1 software, if the cost is above the cardholder's single transaction purchase limit or if the software will process or store confidential information
- Tier 2 software, if the cost is above the cardholder's single transaction purchase limit or the user type/use case isn't met
- Tier 3 software, even if it is free software
Note: Purchases made through the MSU Tech Store do not require an IT Readiness form.
Free Software
When software is available at no cost (i.e., it's free), the download still constitutes a binding contract to the university.
Using the Approved Software List
Free software that is listed on the Approved Software List can be downloaded or requested, dependent on the tier, user type, and use case, as outlined below.
- Tier 1: Software that falls under Tier 1 in the Approved Software List, and does not use, process, or store confidential information as defined by the MSU Institutional Data Policy, is allowable to download by any university user regardless of use case without an approved IT Readiness form. It is recommended that the department retain documentation (e.g., a screenshot) that the software was on the Approved Software List Tier 1 at the time of download.
- Tier 2: If the user type and/or use case is met, the software can be downloaded without a requisition. Documentation by the department is recommended. If the user type and/or use case is not met, an IT Readiness form must be completed and submitted via a requisition.
- Tier 3: In all cases, Tier 3 software requires the completion and submission of an IT Readiness form via requisition.
IT Readiness form
When the IT Readiness form is required, a requisition must be submitted with the completed form prior to download of free software. In the Notes and Attachments section of the requisition, please note that the software is free.