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Overview
Cortana is a Microsoft's digital assistant technology that can provide you a daily briefing email which is designed to help you with your daily work activities.
It is available to anyone using Office 365 email.
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What is the daily briefing?
The email is a personalized brief that will appear in your Outlook inbox at the start of your workday, providing “intelligent, actionable recommendations of documents for you to review ahead of the day’s meetings and drawing your attention to pending requests or commitments from prior emails that you may want to follow up on.” (Microsoft). The daily briefing emails will be sent by “Cortana” (cortana@microsoft.com) with a subject of “Your Daily Briefing”. These emails are not phishing attempts nor are they spam.
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How can I turn this feature on and off?
At Michigan State University this feature is off by default. You can turn this feature on or off at any time by visiting https://cortana.office.com/.
If you have turned on the feature, the quickest way to opt-out is to click on the Unsubscribe link at the bottom of one of the daily briefing emails.
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Privacy Guide for Briefing Emails
When data is processed for Briefing emails, Microsoft protects employee privacy and fully complies with local regulations, such as the General Data Protection Regulation (GDPR). The Briefing protects privacy in the following ways:
- Personal and private - Your Briefing emails are personal and private and are only sent to you directly in your mailbox, which cannot be accessed by anybody else in your organization, including your IT admin or your manager.
- Everyone's data is kept private - Briefing emails do not include any new personally identifiable information about anybody else in your organization. The insights and actions are based on information generated by you and your organization just by going about your regular workday. Your Briefing emails are based on information that you already have access to but can’t quickly aggregate without help.
- Mailbox security - Briefing email data uses Exchange Online email and calendar data and processes and stores any insights or actions inside your Exchange Online mailbox, so data security is built-in and enforced by Exchange.
- GDPR compliant – Microsoft complies with GDPR when providing the Briefing email.
- More information is always available – Your first Briefing email describes what it is, that your data is kept private, and includes documentation links to get more details. All subsequent Briefing emails will always include informational links and the option to unsubscribe.
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Where can I learn more about these emails?
Please check out https://support.microsoft.com/en-us/cortana
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