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Overview
This document defines what access to supported services a user may have with their MSU NetID, based on the affiliation categories listed.
Non-MSU-employee or non—MSU-student persons may be eligible for an MSU login depending on their connection to MSU. The login must be sponsored by an MSU department or official MSU Affiliate organization. The department will need to contact the ID Office for follow-up and details regarding logins for these non-employee/non-student persons.
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Users who receive full access to supported services:
The following categories of users receive full access with their MSU NetID. Full access includes: centrally-funded email, and File Depot services. In many (but not all) cases, it also includes SSL VPN access.
- Current students and students/alumni less than two years post-enrollment/graduation.
- On-hold students.
- Current staff, faculty, and (official) retirees
- Retirees who are also on-call employees.
- Surviving spouse of vested faculty/staff; refer to KB 984 (KB link) for more information.
- Temporary staff.
- Trustee Emeriti.
- Appointed Visiting Scholars
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Users who receive partial access to supported services:
- Registered Student Organizations (RSO)
- E-mail: No (under review. Existing RSO accounts are in Legacy mail. Organizational plans regarding Office 365 or other arrangements are in early stages).
- SSL VPN: NO.
- Departments/Units
- E-mail: YES as shared Office 365 mailbox only.
- SSL VPN: NO
- On-call employees (faculty or staff, but not including retirees)
- E-mail: YES
- SSL VPN: YES
- File Depot: YES
- Member of an official MSU Affiliate organization.
- E-mail: NO, except by exception due to extenuating circumstances. Refer to ID Office.
- SSL VPN: Upon request.
- Individual requiring a login-only NetID for MSU collaboration (IE: FPID NetID). Issued upon request of a department or authorized MSU employee.
- E-mail: NO, except by exception due to extenuating circumstances. Refer to ID Office.
- SSL VPN: Upon request.
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Users who do not receive access to supported services:
- Students who have graduated and are more than 2 years post-enrollment/graduation
- Students who left the university but did not graduate:
- Faculty/Staff who leave MSU through means other than retirement
- VPN access automatically ceases upon leaving employment
- E-Mail accounts are disabled upon request from the individual. (Mail account access is under discussion. Likely to end after two years).
- File Depot: NO (Campus AD account deprovisioned)
- Family of Faculty/Staff (not surviving spouses)
- Non-appointed Visiting Scholars or other campus visitors.
- Former MSU affiliates
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Is there an option for departments to purchase NetIDs for users who are not centrally-funded?
MSU Departments can request a login-only FPID NetID for individuals such as contract workers and non-appointed visiting scholars who do not qualify for centrally-funded access as needed for their assignment or as required for business needs. Refer affiliate questions to the MSU ID Office.
In some situations, the Affiliate ID Card & NetID Request form available from the MSU ID Office must be submitted for a sponsored individual.
In limited situations, the ID Office can accommodate a need for an affiliated individual to have an email account and address. When accommodated, an email account is associated with that FPID NetID which will appear as firstname.lastname@affiliate.msu.edu. The user will login to systems and Spartanmail.msu.edu using the FPID NetID (f000xxxx / f000xxxx@msu.edu) but the email address will work as any email would.
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Sentinel authorization for purchased NetIDs
Login-only accounts (FPID) may be authorized for individual Sentinel applications by having an MSU employee submit a Default Form from the Access Management Service Offering page (link).
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