Spartan 365 - Collaborating Using SharePoint, OneDrive, and Teams – Setting Favorites, Syncing Files, and Receiving Alerts when Documents Change

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• Steps that can make it easier to collaborate with SharePoint, Teams, and One Drive
• Making files shared by others easier to find in One Drive
• Receiving Alerts when files are changed
• Viewing files thru One Drive and Syncing them to your Computer

Steps that can make it easier to collaborate with SharePoint, Teams, and One Drive

• Setting a favorite so the shared files are visible in One Drive without searching
• Receiving notifications when something changes in the folder(s) where you are collaborating. Email or SMS alerts can be setup to notify you when changes are made immediately, daily, or weekly.
• Syncing One Drive files to your Computer

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Making files shared by others easier to find in One Drive

1. Login to spartan365.msu.edu with your NetID@msu.edu and your NetID password.
2. Click SharePoint.
3. Search for the name of the Information or Folder that has been shared. In the example below we will search for a folder called "university services migration". Once you find the folder you desire, click on that folder to be taken to the folder location in SharePoint.
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4. Click and highlight the Following star.
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5. After following a site in SharePoint, that site will now be visible as a favorite when viewing your files from OneDrive.

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Receiving Alerts when files are changed

To receive notification when items change in a specific folder:

1. When viewing the folder in SharePoint, select the 3 dots (…) in the menu bar and then select Alert me
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2. Select the type of Alert (e-mail or SMS), specifications for the alert, alert frequency, and then click OK.
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Viewing files thru One Drive and Syncing them to your Computer

After a folder has been set as a favorite in SharePoint it will be visible in your One Drive favorite locations.

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