Zoom Web Conferencing - How To Enable or Restrict Screen Sharing

Objective

Following these steps will change who is allowed to share their screen during a Zoom meeting.

Environment

Zoom Web Conferencing

Before You Begin

Zoom has defaulted to restricting screen sharing only to the host. This means other participants will not be able to share their screen with the rest of the group unless the host changes this setting. This behavior can be changed on individual meetings, or set as the default for all meetings.

Steps

To change the sharing options in an already active meeting (this method will only affect the current meeting):

  1. Select the up arrow next to Share Screen
  2. Select Advanced Sharing Options
  3. Under Who can share:
    • Host Only will prevent anyone other than the meeting host from sharing their screen
    • All Participants will allow anyone to share their screen

 

To change the default setting for all future meetings:

  1. Log in to msu.zoom.us
  2. Select Settings from the menu on the left
  3. Scroll down to In Meeting (Basic)
  4. Under Screen Sharing and then under Who can share?:
    • Host Only will prevent anyone other than the meeting host from sharing their screen
    • All Participants will allow anyone to share their screen
  5. Select the blue Save button that appears to confirm the change
  6. All future meetings should now begin with the setting you selected

Additional Info

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Details

Article ID: 788
Created
Tue 3/14/23 10:54 AM
Modified
Thu 7/18/24 8:00 AM

Related Articles (1)

This article links to the needed articles to get started with Zoom at MSU, from creating and accessing your account to getting started with your first meetings and more.

Related Services / Offerings (1)

Zoom is a cloud-based platform for video and audio conferencing, mobile collaboration, and simple online meetings. MSU Zoom uses OKTA log-in.